Key to re-engineering the purchasing process is the formation of a:
University of Iowa/UI Hospitals and Clinics Strategic Procurement Partnership
Nine Guiding Principles will form the basis of this partnership:
- The University of Iowa Purchasing Department and UI Hospitals and Clinics Purchasing Services Department have collaborated to form a Strategic Procurement Partnership, which is fostered through the use of shared resources, shared contracts and group purchasing efforts to achieve synergy in the procurement process.
- The procurement and supply chain management functions for UI Hospitals and Clinics are centralized in a single hospital department focused on enhancing patient care and optimizing the use of institutional resources.
- All products and services are obtained through Novation, UHC, or hospital/university contracts when possible and in our best interest.
- The procurement and distribution processes ensure the required items are available at the point-of-care when they are needed.
- The purchasing function is supported by a state-of-the-art purchasing and inventory control information system, which provides immediate access to data related to utilization and pricing to support high quality clinical and business decisions.
- Automation of the procurement cycle from order to payment is maximized through the use of electronic interfaces such as Marketplace@Novation.
- The use of electronic technologies (Omnicell, barcoding, etc.) for the acquisition of commodity items is maximized so that the need for human intervention is minimized.
- Interactions between hospital staff and vendors are appropriate and support the mission of the organization.
- Understand "total cost" as a balance of: activity, product price, and space, striving to have the right item available at the right time, for the right price.